General Affairs Specialist (Part-time)

Join Hikvision and help keep our office running smoothly!

At Hikvision , we are more than just a business – We are a community with a headcount of over 59,000 plus dedicated professionals globally, covering 4 regions which is pan Asia, pan Europe, Middle East and Africa and Americas. We are looking for a reliable and organized Office & General Affairs Specialist to support our daily operations in Zagreb.

This is a part-time (15-20h/week) opportunity for someone who enjoys working independently, coordinating different activities and making sure things get done.

What will you do?

• Manage daily office operations, supplies and maintenance.
• Coordinate external suppliers and service providers, including orders and invoice processing (checking invoices, uploading them into the internal system and following up on approvals).
• Organize business travel, accommodation and related bookings.
• Handle incoming mail, deliveries and courier services.
• Support meetings and company events.
• Coordinate administrative matters related to company vehicles.
• Support workplace Health & Safety compliance, including required documentation and coordination of statutory services.
• Manage administrative matters related to company-provided accommodation, including agreements, utility bills, rent payments and deposits.
• Maintain accurate administrative records and documentation.

What are we looking for?

• Previous experience in office administration, office coordination or General Affairs.
• Practical experience managing accommodation-related administration , including agreements, utility invoices, payments and deposits.
• Experience with invoice processing and electronic approval systems , including uploading invoices, tracking approval status and following up on outstanding items.
• Good organizational skills and the ability to manage several tasks independently.
• Confident communication in Croatian and English.
• Good working knowledge of MS Office.
• A practical, proactive and solution-oriented approach.
• Reliability, discretion and attention to administrative accuracy.

What do we offer?

• Part-time employment: 15 hours per week .
• Initial 1-year employment contract.
• Office-based position with occasional home office possible, depending on operational needs.
• Flexible arrangement of office attendance days, ideally following a consistent weekly schedule agreed with the manager.
• 24 days of annual leave per year , subject to applicable entitlement rules.
• An opportunity to work in an international business environment.
• A varied role with responsibility for local administrative operations.

Location: Zagreb, Croatia

Expected start: January 2027

Interested? Apply through LinkedIn and tell us about your experience in office administration or General Affairs. We look forward to hearing from you!

Equal Opportunity Employer

At Hikvision, we value diversity and are committed to providing equal employment opportunities. We welcome applications from all qualified candidates, regardless of age, gender, disability, nationality, ethnicity, religion or other characteristics protected by applicable law.

Our recruitment decisions are based on skills, experience and suitability for the role.

Izvor: https://www.linkedin.com/jobs/view/4481453570/

Nivo: senior